Skip to content

Desciption of PTSA Officer positions

Posted in Announcements, and Permanent reference information

PTSA Officer Descriptions from NCPTSA Uniform bylaws

Section 6.7 President. The president:
a. Shall preside at all meetings of the general membership and the board of directors at which he/she may be present, and shall designate another officer to preside when he/she will not be present (in the absence of such designation, the board may elect any board member to preside at any meeting);
b. Shall coordinate the work of the officers, the board and the committees of this local PTA;
c. Shall perform such other duties as may be provided for by these bylaws or assigned to him/her by this local PTA or by the board of directors;
d. Shall sign all contracts of this local PTA that have been approved by the board; and
e. Shall be an ex officio voting member of all committees except the nominating committee.

Section 6.8 Vice President(s). The vice president(s) shall perform duties requested by the president and the board of directors. In the event of a vacancy in the office of president, the vice president, or the vice presidents acting together if there is more than one, shall assume the duties of the president until a new president is elected pursuant to Section 6.4 of these bylaws.

Section 6.9 Secretary. The secretary shall record the minutes of all meetings of the general membership and the board of directors and shall perform such other delegated duties as may be assigned by the board of directors, and shall maintain a file of important documents related to that local PTA, including but not limited to:
a. articles of incorporation of this local PTA;
b. the current uniform local bylaws approved by NCPTA and adopted by this local PTA,
c. the current standing rules of this local PTA, if standing rules have been adopted by the board;
d. minutes of past meetings of the general membership and board of directors;
e. a copy of the official membership roster provided for in Section 5.3 of these bylaws;
f. a current roster of board members;
g. a current roster of all committee members and chairs;
h. legal documents, including but not limited to insurance policies and contracts;
i. current and past tax returns; and
j. current and past audit reports;
At the end of his/her term, the secretary shall transfer this file of important documents to his/her successor as secretary.

Section 6.10 Treasurer. The Treasurer shall:
a. Collect, deposit and maintain all funds of this local PTA in approved depositories (including, but not limited to, all monies collected as local dues, raised in PTA activities, received as contributions, or otherwise acquired);
b. Disburse funds in accordance with the annual budget adopted by this local PTA, and maintain records
identifying the purpose and payee of all disbursements;
c. Maintain a current record of income, expenditures, assets and liabilities of this local PTA, and make all
financial records available for inspection and review by the audit committee;
d. Present a financial report of income and expenses at each meeting of the general membership and the
board of directors, which report shall compare current income and expenditures to the approved budget;
e. Remit dues to NCPTA in accordance with Article 5 of these bylaws and the current NCPTA good standing requirements;
f. Prepare a year-end financial report by June 30 showing the total income and expenditures for the fiscal
year, comparing those figures with the budget approved at the beginning of the fiscal year, and the assets
and liabilities of the local PTA, and submit that report to the incoming president, treasurer and audit
committee;
g. File all required tax forms and reports in a timely manner, including but not limited to tax returns for the
previous fiscal year, and submit copies of all such filings to the secretary of this local PTA;
h. At the end of his/her term, transfer all financial records to the audit committee by July 1; and
i. Provide assistance to the audit committee upon request.